Adoption Records

Please review the information below to learn how to submit an Access to Information: Child in Care/Adoption request and what to expect throughout this process.

If you were adopted through the Children’s Aid Society of Ottawa (the Society) and would like to request your records:

You are also required to provide one copy of valid government issued photo identification along with your request.

Your request will only be processed once all required information has been received in a legible format. Delays may occur if your request is illegible or if all required information and ID are missing.

You can expect to receive your records within 30 days of your request being processed and submitting all required information.

By submitting an Access to Information Request you are consenting to a search of Child Protection Information Network (“CPIN”) and the Society’s internal records system.

You will be provided with those non-identifying records or information that relates directly and specifically to you. Identifying information of other individuals will be redacted from your records in compliance with Ontario Regulation 158/18 (O Reg 158/18 | Adoption Information Disclosure | CanLII).

If you are related to someone who was adopted through the Society, you may obtain a non-identifying summary of information pertaining to that individual up to the point of them being adopted. Individuals that are eligible to make a request for records relating to a family member are as follows:

  • An adoptive parent
  • The child of an adopted person if the adopted person is deceased and the child is 18 or older
  • A birth parent
  • A birth grandparent
  • A birth sibling who is 18 or older
  • A sibling of a birth parent if the sibling is 18 or older

If you are an adoptee or are related to someone that was adopted in Ontario, you may also find relevant or helpful services with Service Ontario.

Please submit all requests to [email protected]. Should you have any questions or require assistance, please refer to the FAQ page or call the Access to Information and Disclosure Unit at 343-588-1022.