Permanent Bilingual HR Assistant

Position Details

  • Title
    Permanent Bilingual HR Assistant
  • Type of Position
    Permanent Full Time
  • Date Published
    November 29, 2018 08:00 AM
  • Closing Date
    December 9, 2018 11:59 PM

Position Description

Bilingual Human Resources Assistant

Permanent Opportunity 

The Children’s Aid Society of Ottawa (CAS) is non-profit community organization funded by the Government of Ontario, legally mandated to protect children and youth from abuse and neglect. The CAS is one of over 44 agencies across the province regulated by the Ministry of Children and Youth Services and governed by the Ontario Child and Family Services Act (CFSA).


The Human Resources Assistant provides administrative support services to the HR Team and reports to the Supervisor of Human Resources. In this capacity the Human Resources Assistant’s responsibilities include:

  • Greeting internal and external candidates and setting up interviews.
  • Preparing interview and competition folders for the HR Advisors on the team.
  • Completing full cycle recruitment for casual employees.
  • Meeting with new employees on their first day to complete an orientation and documentation session.
  • Tracking employee movement in the organization by updating a bi-weekly staffing template.
  • Preparing all extension letters and transactions in the HR system for temporary employees.
  • Assisting with setting up training and entering training information into the HR system.
  • Providing administrative support functions such as; completing statistical reports, record keeping, filing, scheduling, recording and distributing minutes, preparing draft correspondence, coordinating meetings and responding to internal and external inquiries.
  • Maintaining tracking systems and reporting on various departmental functions.
  • Responding to inquiries and providing information with respect to internal and external competitions, the Society’s benefit plans, negotiated entitlements and Standard Terms of Reference of Employment.
  • Assisting in other areas of Human Resources such as health and safety, compensation, benefits, labour relations, and training, as required.


  • College diploma in a related field such as Human Resources or Business is required. University degree preferred.
  • Certified Human Resources Professional designation is an asset.
  • Minimum two (2) years of experience within a Human Resources Department or a related field, including progressive responsibility in an administrative capacity or customer service environment.
  • Demonstrated ability to support and contribute to team effectiveness.
  • Experience with a variety of computer software programs including Microsoft Word, Lotus Notes, Excel, Power Point and HRMS.
  • Strong interpersonal, organizational and time management skills.
  • Ability to communicate in both official languages is required.  Testing in reading, writing and speaking will be conducted.


Salary:             $46,646 to $57,206, commensurate with skills and/or experience 

If interested in this opportunity, please apply on our website at by Sunday, December 9, 2018 at 11:59 pm. We offer a comprehensive benefits package and generous leave provisions such as 4 weeks of vacation after 6 months. Our modern workplace has excellent physical amenities including a fully equipped gym, free parking and a cafeteria.

We thank all applicants for their interests in the Children’s Aid Society of Ottawa however we will only contact those selected for an interview. CASO is committed to a candidate selection process and work environment that is inclusive and barrier free. In order to ensure candidates are assessed in a fair and equitable manner, accommodations will be provided to prospective employees in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.

The Children’s Aid Society of Ottawa is dedicated to building a workforce that reflects the diversity of the community in which we live in and serve. The Society encourages applications from all qualified individuals.