Bilingual Executive Administrative Assistant

Position Details

  • Title
    Bilingual Executive Administrative Assistant
  • Number of positions available
    1
  • Type of Position
    Permanent Full Time
  • Date Published
    April 19, 2017 08:00 AM
  • Closing Date
    April 30, 2017 11:59 PM

Position Description

Bilingual Executive Administrative Assistant

- Executive Office -

(1) Permanent full time, 35-hours/week, non-unionized position

 The Children's Aid Society of Ottawa is committed to protecting the children and youth of our community from all forms or abuse and neglect. We work to keep them safe and secure, both within their families and the communities in which they live.

 Responsibilities:

The Executive Administrative Assistant performs administrative/secretarial support services to the Executive Director,Board of Directors and members of the Executive Office. In this capacity the executive administrative assistant’s responsibilities include:

 Routine administrative duties, including statistical reports, record keeping, preparing draft correspondence, coordinating meetings and processing serious occurrence reports;

  • Liaising with officials of the provincial government, community agencies, and members of our Board of Directors and other collaterals;  
  • Providing administrative support to the President of the Board, attending and preparing minutes of Board and various Board Committee meetings, and organizing board meetings including room set up, meal selection and preparation of board materials;
  • Supporting projects under the direction of the Executive Offices including preparing and maintaining a tracking system of all communication projects, publications, and promotional items;
  • Maintaining files, on-line policies and procedures, updating documents related to new legislation/regulations or Ministry Directives and lists of applications and renewals of Society Commissioners of Oaths.

 Qualifications:

  • Community College Diploma in business administration or equivalent training in secretarial skills;
  • Minimum five (5) years’ experience at an executive secretary level with demonstrated abilities and knowledge in office procedures;
  • Superior oral and written communication skills in both official languages;
  • Demonstrated knowledge and experience with a variety of computer software including Word, Excel, PowerPoint and Lotus Notes;
  • Strong interpersonal, organizational and time management skills;
  • Excellent capacity to work independently as well within a team setting;
  • Demonstrated ability to exercise tact, discretion, confidentiality and diplomacy;
  • Demonstrated knowledge, skills and abilities to work effectively in cross-cultural situations.

 Hours Of Work:     

The core business hours are Monday to Friday, from 8:30 a.m. to 4:30 p.m., however, the Executive Administrative Assistant is expected to work flexible hours outside of core business hours.

 We offer a salary range of $49,547 to $63,354, commensurate with skills and experience. As well we offer a comprehensive benefits package (pension plan and health & insurance benefits) and generous leave provisions (such as 4 weeks of vacation after 1 year of service). Our modern workplace has excellent physical amenities including a fully equipped gym, free parking and a cafeteria.

 If you are interested in the above opportunity, please apply online on our website at www.casott.on.ca, by 11:59 p.m., on Sunday, April 30, 2017.

 CASO is committed to a candidate selection process and work environment that is inclusive and barrier free. In order to ensure candidates are assessed in a fair and equitable manner, accommodations will be provided to prospective employees in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code.

 The Children’s Aid Society of Ottawa is dedicated to building a workforce that reflects the diversity of the community in which we live in and serve. The Society encourages applications from all qualified individuals.